October Minutes

St. Mary SSL Board Meeting

Monday, October 6, 2008

Gymnasium – 7:00 p.m.

Anne Machado, President Katie Glembotzky, Vice President

Caryn Morales, Secretary Brenda Yackeren, Treasurer


Anne Machado called the meeting to order at 7:05 PM.

Mrs. Anderson opened with a prayer by Saint Therese of Liseaux.

Anne Machado shared a thank you note sent by Mrs. Renza for the SSL’s contribution to Father Adolf’s Birthday Celebration.  Anne thanked Brenda Yackeren and Patti Glinski for attending the Men’s Ministry BBQ held on September 28, 2008 on behalf of the SSL. 

Approval of September Minutes Caryn Morales

Treasurer’s Report Brenda Yackeren

Ending Balance on 10/06/2008 was $4,332.68

Principal’s Report Mrs. Anderson

A sharing of information regarding the playground has taken place with Mrs. Davis, Principal of Haldane Central School.  Mrs. Anderson will need help and requested volunteers for a playground committee.  The first basketball hoop has arrived and will be installed on October 13, 2008. George Metz has been instrumental with the process.

108 St. Mary School students are eligible to participate in the John Hopkins Talented Youth Program based on their ITBS and NYS Test Scores.  John Hopkins Talented Youth Program allows students to participate in challenging educational opportunities and enrichment programs. 

Resource Assistance is now available for students in Grades 1 thru 5 in reading, phonics and math.  Progress Reports will be available on Friday, October 10, 2008 thru SIS (Student Information System). After school tutoring will be available on Mondays for grades 6, 7, 8 in Math, Spanish and Language Arts. Tutoring will be provided by OLL National Honor Society members. 

The Drama Club has begun under the direction of Joann Fenton. 25 students have enrolled in the Drama Club.  Believe, a one act play, will be performed on Friday, December 12 and on Saturday, December 13 at 7:30 pm. Grades 6, 7, 8 will provide assistance with the technical, lighting and staging of the play.

The Christmas Concert has been rescheduled for Monday, December 15, 2008.

Art Club will begin on Wednesday, October 8, 2008. The next two sessions are full.

Elections for Student Council have taken place.  21 students from grades 4 thru 8 participated in the elections. Each candidate had to apply, write an essay and prepare a 3 minute speech. The results will be announced on October 7, 2008.

We have been awarded a grant from the National Endowment of Humanities. The grant “Picturing America” contains 40 laminated prints showcasing the History of America in Paintings. This is Part I of a II Part grant. Part II is a focus on literature that we hope to receive in January.  Mrs. Anderson shared a few pieces of the paintings and expressed her vision of hosting a Night at the Museum.  This would provide a springboard to a future cultural night showcasing the students art work, poetry and writings.

Committee Reports

Discount Cards Maria Galiano

A profit of $1,128 for the sale.  

Innisbrook Wrap Diane Hedrick

Anne Machado reported the sale has been extended to Friday, October 7, 2008 in efforts to increase sales.  $5200 in total sales to date.  Sale reported down significantly as a result of economy. 

Family Night Denise Owens

Katie Glembotzky reported that a letter is going home requesting help with the event including set up and clean up.


Cookie Dough     Danielle Quatrochi/Julie Greene

Sales info went home on Friday, October 3, 2008. Danielle reported that she has received a few orders. Delivery is set for Wednesday, November 19, 2008.

Craft Fair Kitchen Sandy Bulson/Lynn Jass/Katie Glembotzky

Letter sent home on Friday to be returned October 24, 2008.  Chairs have requested a person(s) to shadow them to learn how to shop and plan for event.

Craft Fair Table Anne Machado

Fiona Santoianni shared that The Quilt Basket of Hopewell Junction donated a beautiful fall themed quilt to be raffled at the Craft Fair.  Raffles will be available for purchase at Family Night, after masses on October 26 and at the Craft Fair. Pre-orders for poinsettia, wreaths and tickets for Marionette show will also be available at the Craft Fair.



Wreath Sale Trudi Newhard/Caryn Morales/Jennifer Gifford

Anne Machado stated that the wreath vendor will be Sunny Gardens. A 20’’ wreath with pine cones, berries and a ribbon is available for $10.75 and we can sell for $20.00. Sunny Gardens will deliver to the school.

Poinsettia Sale Kathy McElduff/Kathy Thoma/Katie Glembotzky

Pre orders through school in October and at Craft Fair.  

New Business

SSL Website

 Fiona Santoianni presented on overview of all the features available on the SSL website to those in attendance.

Recycling Anne Machado

Anne Machado reported that Christine Carellini has volunteered to help with the recycling and has cans to donate. We will recycle for Family Night and the Craft Fair Kitchen.

Box Tops

A suggestion to include information in the Church Bulletin regarding the collection of Box Tops was made. *(Box Top profits directly to school and not accounted for in SSL fundraising). 

Mrs. Anderson reported that the bulletin board recognizing “children who got caught doing something kind” has been very positive. Please let the office know if a child needs to be recognized for a good deed.

The Two-week letter, SSL monthly newsletter and website are great avenues 

of communication. 

Mrs. Anderson ended the meeting with a “Hail Mary”.


Anne Machado adjourned the meeting at 7:45 PM.